Job title: Business Assistant
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary: GBP £100,000.00
Location: London, UK
Job published: 2025-08-19
Job ID: 45598
Contact name: Mark Ainscough
Phone number: +447867123907
Contact email: mark.ainscough@kensingtonconsulting.co.uk

Job Description

Job Title: Business Assistant 

Location: London, UK

Salary: £100K

A prominent London-based robotics company is seeking an experienced Business Assistant to support an ultra-high-net-worth individual. The ideal candidate will bring a proven track record of senior-level administrative support and fluency in Russian, with the ability to manage a diverse range of business and personal tasks in a fast-paced environment.

 

Key Responsibilities

  • Data Entry & Management: Accurately input, update, and maintain data across spreadsheets and databases.

  • Contact Management: Organize, update, and maintain contact lists, including business partners, clients, and suppliers (Excel, AirTable).

  • Meeting Coordination: Schedule and oversee Zoom meetings, circulate invitations, and ensure all details are efficiently managed.

  • Document Preparation: Draft, edit, and format business documents, presentations, and reports.

  • Research & Data Mining: Conduct online research to gather business intelligence and prepare company profiles.

  • Excel & Reporting: Build and maintain spreadsheets to support data analysis and business reporting.

  • Analytics Support: Compile, analyze, and present data for executive decision-making.

  • Translation: Provide written translation of documents when required (Russian/English).

  • Minutes & Correspondence: Record and prepare meeting minutes; draft professional letters and correspondence.

  • Data Storage Oversight: Organize and maintain digital storage systems for accuracy and accessibility (Notion).

  • Calendar Management: Populate and analyze the CEO’s calendar to optimize time allocation.

 

Candidate Profile

The successful candidate will have:

  • Minimum 7 years’ experience as an executive or business assistant to UHNWIs, CEOs, or high-profile business leaders.

  • Fluency in Russian (spoken and written) is essential.

  • Advanced proficiency with digital tools. SQL knowledge is advantageous.

  • Strong organizational and time-management skills with the ability to multitask effectively.

  • Exceptional communication and writing skills.

  • A proactive, adaptable, and detail-oriented mindset.

  • Ability to thrive under pressure, prioritize efficiently, and work independently.

  • A positive, solution-driven approach with a professional demeanor.

 

Compensation & Benefits

  • Competitive salary package (to be discussed with the final candidate).

  • Paid leave including vacation and sick days.

  • 23 working days of paid holiday annually plus 8 UK bank holidays.

  • Additional office closure between Christmas and New Year (not deducted from annual leave).

  • Visa sponsorship available.

  • Pension plan.

  • Full-time office-based role in London